How to Submit a Report

This guide will walk you through submitting your Interim Report or Self Evaluation Report in your VEE Space.

Download the template and guidelines for your report:

• Annex 6. Template and guidelines for the writing of the SER
• Annex 9. Template and guidelines for the writing of the Re-visitation SER
• Annex 13. Template and guidelines for the writing of the Preliminary Visitation Report
• Annex 14. Templates and guidelines for the Interim Report
• Appendix 1a: +1 Interim Report
• Appendix 1b: +3 Interim Report
• Appendix 1c: +5 Interim Report

1. Open Microsoft Teams. Launch the Microsoft Teams application on your computer or mobile device.
2. Switch organisation if needed. If you use Teams for your own institution, click your profile in the top right corner and select the European Association of Establishments for Veterinary Education to access your VEE team. (See "Switching the Tenant in Microsoft Teams" in the Accessing your VEE Space module.)
3. Locate your VEE Team. On the left sidebar, you'll see a list of your teams. Find and click on your VEE's dedicated Team.
4. Navigate to the Reports channel. Once inside your team, look at the list of channels directly below your team name and click on the Reports channel.

1. Start a new conversation. At the bottom of the Reports channel, click in the box that says Start a new conversation or Type a message.
2. Write your message. Add a brief message such as "Submitting our [Interim Report / Self Evaluation Report] for [year/month]" or "Please find attached our Self Evaluation Report." This helps provide context for your submission.
3. Attach your report file. Below the message box, click the paperclip icon labelled Attach and select your submission file. Your file will appear as an attachment in your post.
4. Send your post. Click the Send button (paper airplane icon). Your report is now submitted!

What happens next:

• Receipt confirmation: your primary contact at EAEVE will be notified of your submission. They will respond to your post to confirm they've received your report. This typically happens within 1–2 business days.
• Evaluation timeline: your primary contact will communicate the expected evaluation date.
• Stay updated: you can return to the Reports channel at any time to check for updates. Teams will notify you of any replies or comments on your post, and all communication about your report will happen in this thread.

• File naming: use clear, descriptive filenames (e.g. "VEE-Name_Self-Evaluation-Report_2025.pdf").
• Check before sending: double-check that you've attached the correct, final version of your report.
• Notifications: make sure your Teams notifications are enabled so you don't miss responses.

If you encounter any issues, contact your primary contact at EAEVE directly!